In the event of a disaster you should check in with your supervisor, your regional advisor. Your regional advisor will send a check in to the prefectural advisors from your area. If you can't get in contact with your regional advisor contact your prefectural advisor.
Note from the prefectural advisors
Make sure that the contact information you have given your RAs or PAs is up-to-date. The emergency contact information we have on file should be the email you check most often, ideally the one that goes straight to your phone. We are not asking for it to invade your privacy, but because we want to be sure that in case of emergency, we have the best way to contact you to confirm your safety. With that in mind, please make sure that your RA and PA have the correct emergency contact information for you.
We do an emergency contact drill twice a year. Please be prepared for this and approach the drill with the same mindset as if you were really in an emergency and respond to the messages promptly.
In the event of a disaster, the PAs utilize the RA system to make sure that everyone is alright. The PAs contact the RAs, who in turn check on all the JETs in their region. When the RAs have confirmed everyone's safety, they contact us again to let us know. You should also contact your supervisor. Here is a step-by-step breakdown of how the procedures should go. You may want to familiarize yourself with the roles of the Prefectural Advisers (PAs) and Regional Advisers (RAs).
1. PAs ~~> RAs
Each of the RAs will be contacted by one of the two JET PAs. They will be instructed to first reply to the PA and then message the JETs in their region to confirm their safety.
We ask the RAs to reply to the PA first, mostly because we need to confirm their safety first and be sure that the RA has received the message, that they are able to confirm the safety of the JETs in their region. If the RA does not respond in a timely fashion, the PAs should then contact the JETs in the area directly.
RAs should then message all the JETs in their region (it does not matter how, as long as you can reach them) to confirm their safety.
JETs must reply in a timely fashion and let their RA know they are safe and unharmed. At this point, if they have not already done so, JETs should also contact their school or supervisor.
Once all JETs have confirmed their safety, RAs should message the PAs to inform them so.